SPP Board Roles
President
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Chairman of the Board of Directors;
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Preside over all Board and general meetings;
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Enforce the By-laws and preserve order;
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Require all officers and members to perform their duties;
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Sign all official documents;
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Appoint all committees not otherwise provided;
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Ex officio member of all committees; and
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Oversees the financial operations of the SPPCC as detailed in the SPPCC Accounting Policies and Procedures Manual.
Vice President
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Assist the President in the performance of his/her duties;
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Acting President when the President is absent; and
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Ex officio of all committees.
Secretary
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Keep full and impartial records of the Board meetings;
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Present prior meeting minutes for review by email prior to next meeting or by copy at the meeting; and
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Perform such duties as may be prescribed by the Board.
Treasurer
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Custodian of club's funds;
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Keep a correct and accurate account of all income and expenditures;
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Prepare and sign all checks and keep receipts;
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Keep records on bulk mailing permit and deposit money with the Post Office as needed;
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Assist with check-in at bi-annual neighborhood meetings and any other events as needed.
Membership Coordinator
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Prepare and mail notices during annual membership drive;
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Keep accurate and current records on membership status;
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Coordinate the deposits of membership funds with the Treasurer;
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Each month compile and send addresses of those who contribute to the Constable Program to the section reps (so that section reps can distribute auto decals/accompanying thank you note);
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Compile and send updated email addresses to the Website Coordinator; and
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Compile and update neighborhood directory information for publication and/or Board use as needed (along with section reps, greeters and others as needed).
Plaza Pulse Editor
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Write, layout, print, assemble, label and mail the club newsletter on a regular monthly basis;
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Keep membership informed of all club activities and print articles on committee reports;
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Confer and coordinate with Publicity on sales of advertising to defray publishing and other general Civic Club costs;
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Work with Treasurer on any bulk mailing expenses; and
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Transmit electronic copy to Website Coordinator and Historian by the first of the month.
Digital & Social Media Coordinator
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Create and coordinate the development of content as appropriate for a website devoted to matters of interest to residents of Shepherd Park Plaza;
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Post the electronic version of the Plaza Pulse to the SPP Website and Facebook Page; and
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Broadcast ‘special notices’ emails to members as needed.
Advertising & Publicity
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Contact businesses to sell newsletter advertisement to defray cost.
Hospitality
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Oversee the planning and execution of the Fall Event
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Create a committee for assistance as needed
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Determine location, create agenda, secure fundraising/auction items, secure catering
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Oversee the planning and execution of the Spring Business Meeting
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Create a committee for assistance as needed
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Create agenda, secure speakers, secure catering or board volunteer cooks
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Assign a Board Member to chair any other neighborhood events as needed (example: SPP garage sale, BBQ cookoff, Fourth of July event, NNO, etc)
Decorating Award Chair
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Coordinate and oversee Easter, Fourth of July, Halloween, Autumn and Winter Holiday yard awards;
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Storage, distribution, recovery and manufacture of award signs; and
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Advise Board if replacement and/or new signs are necessary
Greeter
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Update “closings” spreadsheet monthly;
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Respond to emails sent to greeter address;
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Greet new neighbors with information packet and any other items or gifts that may be approved by the Board;
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Obtain additional supplies as needed for information packet (with Board approval as needed);
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Update content of information packet as needed (typically twice/year);
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Furnish listing of new neighbors to Board, Membership Chair and Plaza Pulse Editor monthly; and
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Compile and update neighborhood directory information for publication and/or Board use as needed (along with membership coordinator, greeters and others as needed).
Architectural Control Coordinator
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Provide guidance to the Board of the design and location of any construction or alteration of any building or structure on any lot as described in the deed restrictions;
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Report to the Board of Directors on all matters under consideration;
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Investigate complaints of deed restriction violations and communicate with involved parties, and bring issues before the Board of Directors;
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Preside over any committee necessary for the revision or renewal of deed restrictions;
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Be familiar with the by-laws and enforce adherence; and
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Recommend revisions and preside over committees to change the By-Laws as appropriate.
Citizens Patrol Coordinator
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Serve as coordinator of Citizens Patrol Group and liaison between that
organization and Board of Directors.
Deputy Constable Coordinator
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Serve as coordinator of the neighborhood Contract Constable program
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Direct the annual fundraising effort to pay for the Contract
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Constable program;
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Negotiate and recommend to the Board for approval the annual Deputy Constable contract;
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Serve as the liaison between the Precinct 1 Constable Office and the contract Deputy Constable and the Board of Directors and contract participants;
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Provide a monthly report to the Board of Directors and a written summary report monthly to the Plaza Pulse Editor;
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a Pulse Editor; and
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Provide significant real time crime updates on Facebook regarding SPP and surrounding areas.
Park/City Liaison/PIP Liaison
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Interface with City of Houston on problems, maintenance, improvements, and procedures regarding parks, streets, esplanades and easements;
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Coordinate work groups for cleaning and maintenance of park grounds and street esplanades;
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Attend HPD sponsored Positive Intervention Program (PIP) meetings monthly and furnish reports to the Board on items that impact the neighborhood;
Historian
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Research and document the early history of this neighborhood and the first residents; and
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Preserve and store all important papers (inclusive of minutes and newsletters) and publicity.
Entrance Flower Bed Maintenance Coordinator
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Oversee the 6 entrances to Shepherd Park Plaza subdivision and other
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common areas;
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Coordinate any necessary regular maintenance or reconstruction of the 12 entrance flower beds to keep such beds orderly and attractive; and
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Coordinate the proper maintenance of other common areas either within or adjacent to Shepherd Park Plaza such that those areas do not become a hazard to the residents or their property. Example: Ensuring easements and Eastern boundary of the neighborhood and Brinkman St. are clear of debris for effective draining.
Section Rep
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Selection, awarding and notification of Yard of the Month winners (with notification to Plaza Pulse Editor for monthly publication)
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Selection, awarding and notification of Section Favorite and Children's Favorite Winter Holiday Awards with notification to the Plaza Pulse Editor for publication;
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Monthly distribution of constable sticker with note to all households who have contributed to the annual Constable Program (obtain information from membership chair) and update Board monthly regarding the same;
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Coordinate obtaining new Constable stickers each year;
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Compile and update neighborhood directory information for publication and/or Board use as needed (along with Membership Coordinator, greeters and others as needed); and
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Liaison between residents and Board of Directors.